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Recruiter Guide

About These Templates

These email templates are designed for communicating with candidates throughout the interview process. They provide clear instructions and set expectations for the AI-powered interview experience.

Email 1: Pre-Interview / Intimation Email

Email Template

Subject: Your Recruit41 Interview Invitation for [Position] on [Date]

Dear [Candidate Name],

Congratulations! Following your application for the [Position], we are pleased to invite you to an interview with Recruit41.

This interview will be conducted on an AI-powered platform and will be led by the AI interviewer, Kiran.

Interview Details:

  • Date: [Full Date]
  • Time: [Time, e.g., 2:00 PM]
  • Estimated Duration: Approximately [60 minutes]. (Please allow for a few extra minutes in case of any technical setup.)

Crucial Preparation - :

Please read Interviewing with Recruit41 Guide. It is essential that you read this document thoroughly before your interview. It contains vital information to ensure a smooth experience and a fair evaluation.

Key Highlights from the Guide:

  • Browser Requirement:

    • You must use the official Google Chrome browser.
    • Other browsers (including Chromium-based ones like Brave/Arc, Safari, Edge, and mobile browsers) are not supported.

  • Camera and Microphone:

    • Ensure you have a working camera and microphone.
    • Test them before the interview using webcammictest.com.
    • If using Bluetooth devices, ensure they are set as the default audio input/output in your operating system.

  • Screen Sharing:

    • You might be required to share your entire screen (not just a window or tab) during parts of the interview, especially for coding exercises. This is critical for our evaluation.

  • Familiarize Yourself:

    • We highly recommend trying a mock interview on the platform at https://demo.recruit41.com/ to get comfortable with the controls and environment.

  • Environment:

    • Choose a quiet, well-lit, and distraction-free space.

What to Expect:

The interview will be 2-way conversational, and may include technical questions, problem-solving scenarios, and maybe a live coding exercise. Kiran, our AI interviewer, will guide you through the process.

Next Steps:

  1. Thoroughly Review the Guide: Interviewing with Recruit41 Guide. This is the most important step to prepare.
  2. Prepare Your Setup: Test your equipment and browser well in advance.

We understand that interviews can be demanding, and we want to support you in performing your best. Preparing according to the attached guide will significantly help.

If you have any questions before your interview, please don't hesitate to reply to this email or contact us at support@recruit41.com.

We look forward to interviewing you!

Best regards,

[TA Team]

Email Template

Subject: Your Recruit41 Interview for [Position] is Today – Interview Link Enclosed!

Dear [Candidate Name],

Today's the day! We're looking forward to your interview for the [Position] with Recruit41, scheduled from [Time].

Your Unique Interview Link:

Please use the following link to join your interview:

[INSERT UNIQUE INTERVIEW LINK HERE]

Important - Link Activation & Access:

  • This interview link will become active 15 minutes before your scheduled start time.
  • The link will remain active until [End Time] on [End Date]
  • We recommend joining 5-10 minutes before your scheduled time to settle in and ensure your audio/video is working correctly on the platform's pre-meeting check page.
  • Please aim to start the interview promptly at [Time]

Final Preparation - :

Please read Interviewing with Recruit41 Guide. It is essential that you read this document thoroughly before your interview. It contains vital information to ensure a smooth experience and a fair evaluation.

Key Highlights from the Guide:

  • Browser Requirement:

    • You must use the official Google Chrome browser.
    • Other browsers (including Chromium-based ones like Brave/Arc, Safari, Edge, and mobile browsers) are not supported.

  • Camera and Microphone:

    • Ensure you have a working camera and microphone.
    • Test them before the interview using webcammictest.com.
    • If using Bluetooth devices, ensure they are set as the default audio input/output in your operating system.

  • Screen Sharing:

    • You might be required to share your entire screen (not just a window or tab) during parts of the interview, especially for coding exercises. This is critical for our evaluation.

  • Familiarize Yourself:

    • We highly recommend trying a mock interview on the platform at https://demo.recruit41.com/ to get comfortable with the controls and environment.

  • Environment:

    • Choose a quiet, well-lit, and distraction-free space.

  • Close Unnecessary Applications:

    • To ensure optimal performance and minimize distractions, please close any applications or browser tabs not required for the interview.

During the Interview:

  • Remember to keep your upper body, including your face, arms, and hands, visible.
  • If you encounter any technical issues during the interview, please use the Live Chat Support option available on the bottom control panel of the interview platform.
  • If Kiran seems unresponsive, you can say, "Hey Kiran, are you there?" to prompt it.

Next Steps After the Interview:

  • We will be in touch regarding the outcome of your interview within [5-7 business days].

We are excited to learn more about you. Relax, be yourself, and good luck!

If you have any questions before your interview, please don't hesitate to reply to this email or contact us at support@recruit41.com.

Best regards,

[TA Team]