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How to Manage Multiple Candidates at Once

Perform batch operations on multiple candidates to save time.

Available Bulk Actions

Select multiple candidates to perform these batch operations:

Action Description
Send Reminders Send reminder emails to selected candidates
Change Status Update status in batch
Export Download selected candidates as CSV
Archive Move candidates to archived status
Send Custom Email Send a custom message to all selected

Applications - In Progress

The In Progress tab showing candidates currently taking their interviews.

How to Use Bulk Actions

Step 1: Select Candidates

  1. Go to the Applications page for your opening
  2. Use the checkboxes to select individual candidates
  3. Or use "Select All" to select all visible candidates

Step 2: Choose Action

  1. Click the "Bulk Actions" button in the toolbar
  2. A dropdown menu appears with available actions
  3. Select the desired action

Step 3: Confirm

  1. Review the number of candidates affected
  2. Configure any action-specific options
  3. Click "Confirm" to execute

Bulk Action Details

Send Reminders

Send reminder emails to candidates who haven't completed their interview.

  • Only works for candidates with status: Invited, Started, In Progress
  • Uses your configured reminder template
  • Respects email frequency limits

Change Status

Update the status of multiple candidates at once.

Available status changes:

  • Move to "Archived"
  • Move to "Rejected"
  • Reset status (for re-invitations)

Export to CSV

Download candidate data for external use.

Exported fields:

  • Name, Email, Phone
  • Status, Score
  • Applied date, Completed date
  • Notes

Archive

Move candidates to archived status.

  • Archived candidates are hidden from the main view
  • We keep all data for compliance purposes
  • Can be unarchived later if needed

Send Custom Email

Compose and send a custom message to all selected candidates.

  • Write your own subject and body
  • Supports placeholders (name, job title, etc.)
  • Tracks delivery and opens

Best Practices

Efficiency Tips

  • Use filters first to narrow down your selection
  • Double-check the candidate count before confirming
  • Export data before making bulk status changes
  • Use reminders strategically (space them out appropriately)
Day Action
Day 0 Initial invitation
Day 3 First reminder (bulk action)
Day 5 Second reminder (bulk action)
Day 7 Final reminder (bulk action)